Texas vegfeSt overview
The Texas VegFest Overview shares our mission, goals, ways to participate, and our fees. Stay posted here for all of the details on what we’re planning!
Some informative details to help make your participation the best it can be!
April in Central Texas is a weather wild card! As Fiesta Gardens is a City of Austin venue, the City reserves the right to cancel or postpone Texas VegFest due to weather or health related issues. This has only happened once for weather and of course our few years off during COVID. However, we do encourage everyone to be prepared for warm and cold weather.
- Bring layers of clothes to wear.
- Have an adaptable food menu offering hot and cold items so you can meet the weather demands.
- Bring anything you might need in the case of wind, rain, low or high temperatures.
Texas VegFest is a FREE public event. We encourage participants to have fair priced food items so all of our attendees may have an opportunity to try your products.
- Food items priced at $5, $7, and $10 sell really well and have repeat attendees.
- We encourage at least one small item for attendees to sample so they will come back and purchase larger items.
- Prepare fast-paced food to keep the flow of your line moving and so attendees find your booth worth any wait.
For commercial vendors, have a variety of items attendees can purchase.
- Multiple small items can add up to one large purchase.
- Koozies, socks, sticker packs, patches, mini art, key chains, bandanas, reusable bottles, small mirrors, and zines add up fast. You’ll be surprised!
- Having an activity at your booth will also attract attendees and encourage them to stay longer at your booth perusing your items.
We divert 80% of our waste from the landfill, you can help us divert more!
- No Styrofoam allowed by the City of Austin
- No glass bottles unless they are for commercial sales (no soda bottles or bottles for immediate consumption)
- Use compostable and recyclable materials.
- Break down your boxes so they are easier to recycle.
- We have compost and recycle bins all over the venue for easy access but please ask a volunteer for help if you can’t find one or the close to you is full.
- Do NOT dump your grey/waste water on venue grounds as it is environmentally unsafe, and the city will fine you. We don’t want any of that!
Participation details
• $5,000
• Two 10-foot canopy tents in prime location
• Three 8-foot tables with four chairs
• Up to three large banners prominently displayed on festival grounds
• Your company listed as a “Premier Sponsor” in large size on all Texas VegFest print, broadcast, social, and internet advertising prior to, during, and after the event
• Your company and logo listed as a “Premier Sponsor” on our website through next event’s promotional campaign
• Half-size ad in the program
• Two inserts in event swag bags
• Includes electricity (on a first-come, first-serve basis, one household outlet)
• Booth may be used for sales, sampling, activities, information and outreach.
• Must provide Insurance naming Texas VegFest added as Additional Insured on your policy.
• Includes Temporary Event Food Permit. Complete the food permit application and turn in by March 15th to meet the Austin Health Department deadline and to ensure your permit to serve/sample prepared food/beverages at Texas VegFest. Please read all of the Austin/ Travis County Event Food Handling details on our food permit page. You can find more on the city’s website, here: Austin Food Permit Requirements.
• $1,500
• Two 10-foot canopy tents in prime location
• Two 8-foot tables with four chairs
• Two banners displayed prominently through festival grounds
• Your company listed as a “Major Sponsor” in medium size on all Texas VegFest print, broadcast, social, and internet advertising prior to, during, and after the event
• Your company and logo listed as a “Major Sponsor” on our website through next event’s promotional campaign
• Quarter-size ad in the program
• An insert in event swag bag
• Includes electricity (on a first-come, first-serve basis, one household outlet)
• Booth may be used for sales, sampling, activities, information and outreach.
• Must provide Insurance naming Texas VegFest added as Additional Insured on your policy.
• Includes Temporary Event Food Permit. Complete the food permit application and turn in by March 15th to meet the Austin Health Department deadline and to ensure your permit to serve/sample prepared food/beverages at Texas VegFest. Please read all of the Austin/ Travis County Event Food Handling details on our food permit page. You can find more on the city’s website, here: Austin Food Permit Requirements.
- $850
- One 10-foot canopy tent in prime location
- Two 8-foot table with two chairs
- One banner prominently displayed festival grounds.
Your company listed as a “Partner Sponsor” on all Texas VegFest print, broadcast, social, and internet advertising prior to, during, and after the event.
Your company and logo listed as a “Partner Sponsor” on our website through next event’s promotional campaign.
An insert in the swag bag
Booth may be used for sales, sampling, activities, information and outreach.
Must provide Insurance naming Texas VegFest added as Additional Insured on your policy.
Includes Temporary Event Food Permit. Complete the food permit application and turn in by March 15th to meet the Austin Health Department deadline and to ensure your permit to serve/sample prepared food/beverages at Texas VegFest. Please read all of the Austin/ Travis County Event Food Handling details on our food permit page. You can find more on the city’s website, here: Austin Food Permit Requirements.
INTERACTIVE PRESENTATION OR ACTIVITY
Space for outdoor activities, games, lounges, garden areas, physical fitness challenges, educational classes, and workshops!
- $650
- Complete the sign-up form to submit your participation request. Limited space. All activities must be approved by Texas VegFest.
- Presentation area, tent, tables, chairs and volunteer team provided.
- Advertising on Texas VegFest print, broadcast, social, and online mediums
- Booth may also be used for sales, sampling, information and outreach.
On-site banner placement for 3×5 banner
One swag bag inserts (quantity of 2,000)
Must provide Insurance naming Texas VegFest added as Additional Insured on your policy
Does NOT include Temporary Event Food Permit. Food permit fee is $280/permit. The permit fees are reviewed yearly by Austin City Council and assigned the current fee in October 2022. Complete the food permit application and turn in by March 15th to meet the Austin Health Department deadline and to ensure your permit to serve/sample prepared food/beverages at Texas VegFest. Please read all of the Austin/ Travis County Event Food Handling details on our food permit page. You can find more on the city’s website, here: Austin Food Permit Requirements.
Acceptance notifications go out in mid-February
IN-KIND SUPPLIES DONATION
Unable to attend Texas VegFest or unable to make a monetary contribution? Participating in our In-Kind Donation program is a great way to be a part of the event!
- Complete the sign-up form to participate
- Advertising on Texas VegFest print, broadcast, social, and online mediums
- On-site banner placement for 3×5 banner (must be received by April 1st)
- One swag bag inserts (quantity of 2000, must be received by April 1st)
- Acceptance on first-come, first-serve basis
- Head here for a list of supplies: Texas VegFest In-Kind Supply List (available September 2023)
- Email info@texasvegfest.com for questions about our in-kind program
PRESENTATION OR ACTIVITY FOR OUR YOUNG ATTENDEES!
Space for outdoor activities, games, cooking demos, garden areas, physical fitness challenges, educational classes, and workshops!
- $400
- Complete the sign-up form to submit your participation request. Limited space. All activities must be approved by Texas VegFest.
- Activity area, tent, tables, chairs and volunteer team provided.
- Advertising on Texas VegFest print, broadcast, social, and online mediums
- Booth may also be used for sales, sampling, information and outreach.
On-site banner placement for 3×5 banner
One swag bag inserts (quantity of 2,000)
Must provide Insurance naming Texas VegFest added as Additional Insured on your policy.
Does NOT include Temporary Event Food Permit. Food permit fee is $280/permit. The permit fees are reviewed yearly by Austin City Council and assigned the current fee in October 2022. Complete the food permit application and turn in by March 15th to meet the Austin Health Department deadline and to ensure your permit to serve/sample prepared food/beverages at Texas VegFest. Please read all of the Austin/ Travis County Event Food Handling details on our food permit page. You can find more on the city’s website, here: Austin Food Permit Requirements.
Acceptance notifications go out in mid-February
• $450 Fee
• One 10-foot canopy tent (provided)
• One 8-foot table with two chairs (provided)
• Booth may be used for sales, sampling, activities, information and outreach
• Must provide Insurance naming Texas VegFest added as Additional Insured on your policy
• Does NOT include Temporary Event Food Permit. Food permit fee is $280/permit. The permit fees are reviewed yearly by Austin City Council who assigned the current fee in October 2022. Complete the food permit application and turn in by March 15th to meet the Austin Health Department deadline and to ensure your permit to serve/sample prepared food/beverages at Texas VegFest. Please read all of the Austin/ Travis County Event Food Handling details on our food permit page. You can find more on the city’s website, here: Austin Food Permit Requirements.
• $450 Fee
• Vehicle may be used for sales, sampling, information and outreach
• Dedicated space on festival grounds
• Must provide Insurance naming Texas VegFest added as Additional Insured on your policy
• Does not require temporary food permit unless you have a special outside set-up, however you will need to provide your mobile food permit to us so we may send it to the City of Austin Parks Department. Review the City of Austin’s Mobile Food Guide for additional questions and requirements here: Mobile Food Vendors | AustinTexas.gov.
• $250 Fee
• Shared 10-foot canopy tent (provided, each get half of tent)
• Each get one 8-foot table with two chairs (provided)
• Booth may be used for sales, sampling, activities, information and outreach
• Must provide Insurance naming Texas VegFest added as Additional Insured on your policy
• Does NOT include Temporary Event Food Permit. Food permit fee is $280/permit. The permit fees are reviewed yearly by Austin City Council and assigned the current fee in October 2022. Complete the food permit application and turn in by March 15th to meet the Austin Health Department deadline and to ensure your permit to serve/sample prepared food/beverages at Texas VegFest. Please read all of the Austin/ Travis County Event Food Handling details on our food permit page. You can find more on the city’s website, here: Austin Food Permit Requirements.
• $175 Fee
• One 8ft table w/ 2 chairs
• Space may be used for sales, sampling, information and outreach
• Must provide Insurance naming Texas VegFest added as Additional Insured on your policy
• Does NOT include Temporary Event Food Permit. Food permit fee is $280/permit. The permit fees are reviewed yearly by Austin City Council and assigned the current fee in October 2022. Complete the food permit application and turn in by March 15th to meet the Austin Health Department deadline and to ensure your permit to serve/sample prepared food/beverages at Texas VegFest. Please read all of the Austin/ Travis County Event Food Handling details on our food permit page. You can find more on the city’s website, here: Austin Food Permit Requirements.
• $100 Fee
• One 8-foot table with two chairs
• Under pavilion
• Space may be used for sales, sampling, information and outreach
• Must provide Insurance naming Texas VegFest added as Additional Insured on your policy
• Does NOT include Temporary Event Food Permit. Food permit fee is $280/permit. The permit fees are reviewed yearly by Austin City Council and assigned the current fee in October 2022. Complete the food permit application and turn in by March 15th to meet the Austin Health Department deadline and to ensure your permit to serve/sample prepared food/beverages at Texas VegFest. Please read all of the Austin/ Travis County Event Food Handling details on our food permit page. You can find more on the city’s website, here: Austin Food Permit Requirements.
• $150 Fee
• Vehicle may be used for sales, sampling, information and outreach
• Dedicated space on festival grounds
• Must provide Insurance naming Texas VegFest added as Additional Insured on your policy
• Does not require temporary food permit unless you have a special outside set-up, however you will need to provide your mobile food permit to us so we may send it to the City of Austin Parks Department.
- 115 Quart Ice Chest – $25
- 40-gallon Bag of Ice – $7
- 5 Gallon Hand-Wash Station – $25
- Electricity (one household outlet) – $50
- 25ft Extension Cord $5
- Temporary Event Food Permit – $280/permit (serving/selling prepared food or beverage). The permit fees are reviewed yearly by Austin City Council who assigned the current fee in October 2022. Complete the food permit application and turn in by March 15th to meet the Austin Health Department deadline and to ensure your permit to serve/sample prepared food/beverages at Texas VegFest. Please read all of the Austin/ Travis County Event Food Handling details on our food permit page. You can find more on the city’s website, here: Austin Food Permit Requirements.
S W A G B A G S
Swag bag inserts and raffle donations are a great way to participate if you cannot make the event!
- We stuff a total of 2,000 swag bags.
- Accepted quantities are 500, 1000, and 2000.
- Product samples, recipes, educational literature on the health, environmental, animal benefits of vegan plant-based diets, and coupons are accepted.
- $250 without booth
- $50 with booth
R A F F L E S
- Donate to our Texas VegFest event raffle
- Donate to our Volunteer Appreciation event raffle
- Donate one or more items to one or both raffle events
- No fees
- Items must be vegan, environmentally friendly, sustainable, recyclable, compostable, or focus on health, environmental, and animal benefits of vegan plant-based diets. For questions, email us at info@texasvegfest.com.
S H I P P I N G & D E L I V E R Y
- You may ship or deliver directly to the venue.
- Full shipping details provided during completion of sign-up.
- For shipping pallets, items must be delivered to the venue between April 4th or 5th ONLY (venue only rented 2 days before the event)
- All delivery agencies must unload and transport items from truck to venue storage area.
- Swag Bag inserts must be received by 10am Thursday April 4th at our venue in order to make it into the bags.
- Raffle items can be delivered to the venue by April 6th, or dropped off at the venue during check-in.
Designs for program ads must be received by March 15th. We print 3,000 programs to go with each of our swag bags and to distribute at our event.
- Full Size Ad (5″x5″): $300
- ½ Size Ad (5.5″ x 2.5″): $150
- ¼ Size Ad (2.5″ x 2.5″): $75
mission
To educate Texans through the use of educational lectures cooking demonstrations, youth and interactive activities at our annual public event which showcases the health, environmental, and animal welfare benefits of plant-based diets.
festival
Texas VegFest is a FREE family-friendly, educational event! We anticipate over 5,000 attendees yearly at beautiful Fiesta Gardens, right off the Colorado River, down in Austin, TX voted as one of the best vegan travel destination! 1
vegan
In keeping with Texas VegFest principles, ALL items displayed, advertised, sold or sampled during the event may NOT be or contain ANY animal products. This includes but is not limited to: meat, poultry, fish, dairy, eggs, honey, gelatin, and other animal- based additives. For any questions or clarifications, please contact the Texas VegFest organizers.
health
Texas is ranked 12th in Obesity with 35.8% of our adult population,15.9% of children 2 – 4, and 20.3% of children 10 – 17 living with obesity. 2 Research has shown that medical conditions such as type 2 diabetes, high cholesterol, and obesity can be prevented and/or reversed by eating a plant-based diet rich in fruits, vegetables, legumes, and whole grains. 3
community
Each year Texas VegFest selects a local nonprofit to feature during the festival and contributes a financial donation. Past recipients include Sunny Day Farms, SARA Sanctuary, Sea Shepherd Conservation Society, and All Things Wild. Texas VegFest also features selected organizations for our volunteer workdays!
youth
Texas VegFest showcases a hands-on youth education area which includes youth oriented yoga, cooking demonstrations, a gardening seminar, and animal education; all provided by local area organizations and nonprofits!
1 McCann, A. (Sept. 27, 2021) Best Cities for Vegans and Vegetarians. WalletHub. https://wallethub.com/edu/best-cities-for-vegans-vegetarians/39706
2 “State of Obesity 2019 Texas”. State of Childhood Obesity. https://stateofchildhoodobesity.org/states/tx. Accessed March 1st, 2022.
3 “The Power of Plant-Based diets for Good Health” Physicians Committee for Responsible Medicine. https://www.pcrm.org/good-nutrition/plant-based-diets. Accessed March 1st, 2022.